The Writer’s ToolKit

Like any maker, every writer needs a good toolkit. Professional writers, like carpenters or iron workers, have a basic set of reliable tools they use every day. I’m sharing some of my favorites with you here. Most of them are free or have a perfectly usable freemium model, with one exception.

Sticky Notes

That exception is my favorite all-purpose tool, the sticky note. I love these things. They’re great for capturing ideas, getting organized, making notes in books, jotting down an important bit of information (like a password…just kidding), and tracking progress on a kanban board. Their uses are endless. You can color code or not, depending on what you’re doing. They’re inexpensive and don’t require special training to use.

For some ideas on the many ways to use sticky notes, see this post by my colleague Shawn Greene.


Hands-down,  Evernote is my favorite note taking, idea capturing, judgement-free writing app. It’s available across platforms; there are versions for Mac OS X, IOS, Windows and Android. Content syncs seamlessly in the cloud so you can start something on your smart phone and flesh it out on your laptop or tablet. It has a few more features than a simple note-taking tool but it’s a whole lot easier to use than Microsoft Word. The free version is robust enough for most folks, though you may prefer to buy a subscription if you want to share your work with a team. I use it to rough out content outlines, store document templates, and even develop drafts of my work.

To polish my work, I rely on two grammar checking tools: Hemingway and Grammarly. Both have wonderful free versions.


Hemingway App

The Hemingway app isn’t for everyone. It’s all about terse, concise writing, a la Earnest Hemingway. If that’s not your style, you may not want to bother with it. I like it when I’m trying to tighten up my writing and add more punch. Hemingway works in two modes: Write lets you compose on a blank screen. Edit mode checks spelling, sentence structure and word usage, among other things. It will give you a reading level score, which can be very useful when you’re targeting a specific audience. You can purchase a version of Hemingway that works offline and lets you save your work. I spent the money–it’s inexpensive and I do a lot of writing in coffee shops with unreliable internet access.


You may find Grammarly more useful than Hemingway. The free version is pretty powerful. It includes a browser plug-in that can check your spelling and grammar in text boxes on websites. It’s a handy feature when you’re filling out a form and don’t want to sound like an idiot. The grammar check is basic but useful: it catches inconsistent voice (singular vs. plural), punctuation and other simple problems. The subscription version does a more sophisticated analysis. I have not tried that version yet, but I may be letting my professional pride get in the way.


Don’t Forget Toolkit Basics

Finally, don’t forget the writer’s oldest friends and toolkit basics, a dictionary and a thesaurusOnline versions are free and convenient–though there’s something to be said for leafing through a print dictionary.